Documents & Transparency
What we've written down, and where it stands.
The plans, policies, procedures, and safeguards that guide our work. Each entry includes a link when the document is publicly hosted.
Last updated: July 2026
Board-Approved AI Policies
Grounded in Board-approved policy.
Cold Spring School District's approach to artificial intelligence and emerging technology is grounded in Board-approved policy, student safety, responsible use, transparency, privacy, and human oversight.
- Policy 4045Board-Approved
Artificial Intelligence Guiding Principles & Acceptable Use Policy for Teachers of Cold Spring School District
Sets the guiding principles and acceptable use of AI tools by Cold Spring teachers, staff, and administrators — covering ethical use, student privacy, human oversight, and prohibited uses.
- Adopted:
- December 9, 2024
- Policy 6163.5Board-Approved
Artificial Intelligence Guiding Principles & Acceptable Use Policy for Students of Cold Spring School District
Sets the guiding principles and acceptable use of AI tools by Cold Spring students — covering ethical use, privacy, digital citizenship, and prohibited uses such as cheating.
- Adopted:
- December 9, 2024
Additional plans, policies, and guidance
- District policyActive
Acceptable Use Policy
Cold Spring's current policy for responsible use of district technology, privacy, digital conduct, copyright, access, and device responsibilities.
- Implementation planActive
2025–2026 AI Implementation Plan
The district's initial AI implementation plan that this update builds upon.
- Updated:
- 2025
- Implementation planActive
2026–2027 Implementation Update
Progress, focus areas, safeguards, pilots, and what we will measure this year.
- Updated:
- July 2026
- District procedureActive
Digital Tool Review and Pre-Approval
Before piloting, purchasing, or implementing any new AI tool, digital platform, or emerging technology, teachers and staff must receive prior approval from the Superintendent. Each request will be reviewed for instructional purpose, age appropriateness, accessibility, student privacy, data security, and alignment with district policies before the tool may be used with students or staff.
- AI AddendumActive
AI-Specific Policy Addendum
An addendum providing AI-specific guidance alongside the current Acceptable Use Policy. Under review through the district governance process.